How to Use Quick Steps in Outlook to Automate Repetitive Tasks

Outlook’s Quick Steps are like macros for your inbox — automate multi-step actions with one click.

Example Quick Steps:

• Move emails to a specific folder and mark as read.
• Forward emails to your manager and delete the original.
• Flag emails for follow-up and categorize automatically.

Setup:

1. Go to Home → Quick Steps → Create New.
2. Choose actions and give it a name.
3. Use it with one click on selected emails.

💡 Pro tip: Combine Quick Steps with keyboard shortcuts to fly through your inbox even faster.