Free Meeting Cost Calculator — Find Out What Your Meetings Really Cost
Use this free meeting cost calculator to find out the true financial cost of any business meeting. Enter the number of attendees, their average hourly rate, and the meeting duration to see the real cost in salary time — and make a case for shorter, more focused meetings.
📋 Meeting Cost Calculator
See exactly what a meeting costs the business in real time. Enter attendees, average salary and duration — watch the cost tick up live.
Frequently Asked Questions
How does the meeting cost calculator work?
Enter the number of meeting attendees, the average hourly salary rate, and the meeting duration in minutes. The tool multiplies these together to show the total cost in employee time.
Why should I calculate meeting costs?
Most people underestimate how expensive meetings are. A 1-hour meeting with 8 people at £50/hour costs £400 in salary time alone — before room hire, travel, or opportunity cost. Knowing the real cost encourages more efficient, focused meetings.
Can I use this for remote or virtual meetings?
Yes. The calculator works for any meeting format — in-person, remote, or hybrid — as the cost is based purely on attendees, time, and salary rate.
What hourly rate should I use?
Use the average fully-loaded hourly cost per person (salary divided by working hours). For a quick estimate, divide an annual salary by 1,760 (standard UK working hours per year).