Tag: Productivity
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If your inbox feels like a jungle, Outlook’s color categories are your rescue plan. They let you tag emails, meetings, and tasks with color labels — so you instantly know what’s what. How to use it: 💡 Pro tip: Use “Search by Category” to instantly see all related emails at once. It’s like giving your…
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Want to save emails or meeting notes directly into OneNote? Outlook makes it seamless. Steps: All your important emails, meeting notes, or project updates are saved in one searchable place — no copy-paste needed. ✅ Why it helps: Keeps emails and notes connected for easy reference during projects or client calls.
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Outlook’s Quick Steps are like macros for your inbox — automate multi-step actions with one click. Example Quick Steps: Setup: 💡 Pro tip: Combine Quick Steps with keyboard shortcuts to fly through your inbox even faster.
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If you manage several projects, overlaying multiple calendars saves time and avoids double-booking. Steps: Now you can see personal, team, and project calendars in one combined view. ✅ Tip: Use color codes for each calendar to make scheduling even easier.
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Many professionals want Gmail’s power with Outlook’s interface. Here’s how: Now your Google Business email works fully inside Outlook.
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Your flagged emails can automatically turn into tasks in Microsoft To Do, so nothing slips through the cracks. Setup: You can set reminders, add notes, or mark them done directly from To Do.It’s the easiest way to convert action items from your inbox into an actual plan.
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Outlook isn’t just for reading emails — it can remind you to follow up at the perfect time. Here’s how: A pop-up reminder will appear just like a meeting alert — keeping you on track. ✅ Pro tip: Combine this with flag colors (red for urgent, blue for later) to visually organize follow-ups.
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Deleting old emails can be risky — you might lose something important. That’s where Archive comes in. It moves older messages out of your inbox without actually deleting them. To use Archive (Desktop Outlook): You’ll still be able to find them anytime under the Archive folder or by searching. 💡 Bonus tip: Go to File…
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Outlook rules act like a personal assistant for your inbox. They can move, flag, or forward emails automatically based on conditions you set. Example use cases: How to set up a rule: It’s a one-time setup that saves you from endless sorting and distractions.