Outlook rules act like a personal assistant for your inbox. They can move, flag, or forward emails automatically based on conditions you set.

Example use cases:

• Move newsletters to a “Read Later” folder.
• Highlight urgent messages from your boss.
• Auto-forward IT requests to your team.

How to set up a rule:

1. Go to Home → Rules → Manage Rules & Alerts.
2. Click New Rule and follow the wizard.
3. Set conditions (like “From: HR@company.com”) and actions (like “Move to HR Folder”).

It’s a one-time setup that saves you from endless sorting and distractions.